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Clerk I, Maintenance & Operations
Job Title: Clerk I, Maintenance & Operations
Location: Maintenance & Operations
Nature of Position:

This position is responsible for performing a variety of receptionist, clerical

and general office duties; assisting with the administrative operations of the

department to ensure efficient, orderly, and focused customer service operations

for the division.


Reports To: Office Manager, Maintenance and Operations
Salary Range: $12.46 Hourly Min -$21.63 Hourly Max
Education:
Required:
High School Diploma
Preferred:
Coursework or training in business skills or office management
Experience, Skill, Know-How and Certification:

• At least two years of work experience in a business officethat involves direct customer contact, data entry, and the organization and maintenance of data and files

• Work experience with Microsoft Office (particularly Word and Excel) as well as other software products and standard office machinery

• Experience with the district’s Purchasing and HR/Payroll processes
 
• Proven excellence in customer service, interpersonal relations and communications skills


Duties and Responsibilities:

1. Create and track purchase orders through payment per policy and procedures, including reviewing vendor invoices, reconciling vendor statements, and maintaining other necessary purchasing records.

2. Ensures expenditures are authorized in accordance with policies and procedures, charged to correct appropriations, and that appropriate funding is available.

3. Resolve vendor issues related to the purchase order process.

4. Receives, opens and distributes all mail.

5. Performs assigned data entry functions; serves as backup for KRONOS timekeeping system data entry clerk.

6. Maintains adequate level of departmental supplies and maintains storage area; regularly performing inventory counts and ordering as necessary and as directed.

7. Maintains records and controls over the receipts, disbursements and financial records of petty cash fund according to the district’s procedures.

8. Assists with the preparation and completion of reports as requested.

9. Creates and maintains efficient documentation control and filing systems; routes and processes computer input/output documents; ensures the systematic review of records; performs general office duties.

10. Performs all other duties as necessary for the effectiveness of the department


Terms of Employment: Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 260 days. (G-7) Non-Exempt (0912)
Closing Date: 8/12/2014
Savannah-Chatham County Public Schools does not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity or service.
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